Frequently asked questions: property management

Frequently asked questions: property management

Contact your property manager who will direct you to the right group. Our role is to make sure that any work on campus complies with good construction practices and meets your needs. 

If you order equipment that must be installed within a building, please contact us in the planning stages. This will allow us to confirm compatibility with the building’s electrical, mechanical and structural systems. 

Work under $10,000 can be done as a single service order without tendering. To get started, submit a service request. Property Management ensures that anyone doing work on campus is following the appropriate policies and proceduresreducing the risk of error.

If the cost of the work is more than $10,000, we go to a tender process. Visit the University’s procurement page to see all the guidelines for tendering. When a project is being tendered, the client will receive a total project cost for review and sign off, which will show all the anticipated project costs. 

If the cost of the work is anticipated to be more than $100,000, the project must be reviewed by Facilities & Services and University Planning, Design and Construction. Complete and submit the request for project services form.

For work associated with a service request, there is some flexibility to choose a particular contractor or consultant.  

For work that is not considered emergency work, University policies require competitive bidding process. Visit the University’s procurement page to see the procurement terms and conditions.

Any contractor with appropriate experience, liability insurance, who is financially sound, has completed the University of Toronto contractor’s qualifcation statement, and is registered with the purchasing department can bid on University work. F&S maintains a list of consultants and pre-vetted contractors. 

There is a request for proposal process for consultants. All design consultants working within the University must be under contract to the University. The University has a standard contract for these services, which F&S can execute on behalf of departments. All costs of the project are the responsibility of the sponsoring department.

The Property Management team is responsible for hiring for construction services in buildings owned by the University. There are several benefits to having a single area of responsibility across the campus for these services:  

  • We only hire contractors who have acknowledged that they will follow applicable legislation, guidelines and standards to conduct work safely for the protection of their employees, other contractors and the campus community.  
  • We ensure that contractors are made aware of U of T-specific hazards (e.g., designated substances) and safety requirements beyond the applicable legislation, guidelines and standards.  
  • We also ensure that contractors comply with the Occupational Health and Safety Act (and regulations) to protect their workers while working on campus, and that their work does not endanger the health and safety of the University community.