Moving offices or labs checklist

Select a mover

• For moves between spaces on-campus, please submit a service request.

Appoint a move coordinator

• This person will act as a central contact for the office being moved and can act as a liaison between the department, Property Management and Moving Services.

Arrange for phone disconnection and reconnection

• Contact U of T Telecommunications to arrange for phone disconnection and reconnection as needed.

Hold mail deliveries

• Either cancel or hold standing deliveries. Contact Mail Services about how to make these changes prior to moving.

Contact your property manager

• Your property manager can help coordinate: 

• Installation or connection of computer and data lines 
• Signage for the new location 
• Keys for the new location

Plan for discarding equipment or furniture

• Wipe any electronics to be discarded. If you want to discard computers or hard drives, be sure to take the appropriate measures to remove information before discarding it. 

• Waste and recycling: For additional waste or recycling bins to start separating items that will not be moved, contact Waste Management and Recycling. 
• Discarding: If you need to discard equipment or furniture, Moving Services can remove unwanted equipment or furniture.

Plan for the move by reviewing pathways, elevators, and loading docks

• Pathways: Identify the pathway from your space to the elevator and the elevator to the loading dock. Are there items in pathways that prevent moving items safely? Please make the appropriate arrangements. 
• Floor plan: If possible, provide a floor plan with the room numbers showing where the furniture is to be delivered. 

• Elevators and loading docks: Please remember that elevators serve all building occupants. Depending on the size of the move, you may need to schedule the move during off-hours so that access to elevators and loading docks can be made available.  

• Consult with your mover regarding what type of trucks will be used and ensure that they will fit in the loading docks.

Pack for the move

• Campus Moving sells moving supplies to make your move easier. We also offer a packing service where our staff will pack the contents of the move for you. 

• If it fits in a box, box it. Don’t let anything stick out of a box. 
• Fill all boxes full, if the boxes are half-empty, they will crush when stacked.  
• Fold flaps of the box and always tape closed. 
• Label everything to be moved.

After the move

• Ensure no items or equipment are left in the hallway or in the offices.
• Return keys to the move coordinator and turn off lights. 
• Return plastic and cardboard boxes to Moving Services for reuse.