Procedure on distribution of publications, posters, and banners

Procedure on distribution of publications, posters, and banners

Scope

  • This procedure contains general principles governing distribution of publications, posters, and banners on the St. George campus. Included are instructions on location, distribution, collection, disposal, and financial implications.
  • For the intention of this procedure, publications include newspapers, magazines, advertising supplements, literary journals, handbooks, brochures, pamphlets, etc., which are distributed in public areas of the University.
  • This procedure will be read in conjunction with other University policies that govern dissemination of information and freedom of expression, including: Statement of Institutional Purpose; Statement on Freedom of Speech, University of Toronto Statement on Human Rights; Statement on Prohibited Discrimination and Discriminatory Harassment; and Code of Student Conduct.

Publications

  1. The university will make reasonable space available for publications in specifically designated areas of appropriate buildings, land and streets owned by the university on the St. George campus.
  2. An application for space in these designated areas must be made to the property manager who will consult with the relevant building administrators as necessary. This one-time application must describe the anticipated number of issues and frequency of distribution at each location, the name of the delivery company (if different from the publisher), the provision of appropriately labelled stands (see points 5 and 6) and an action plan for taking old issues to the university-provided newspaper recycling facility (see point 7).
  3. Space used in designated areas will meet Ontario Building Code and Fire Code regulations and allow for the orderly display of publications for the purpose of distribution.
  4. Space in designated areas will be allocated in the following order of priority:
    1. University of Toronto publications
    2. Publications of recognized University of Toronto groups
    3. Publications of non-University of Toronto groups or companies
  5. It is the responsibility of each publication to ensure its issues will be housed in stands or boxes approved by the property manager. Unless otherwise provided or agreed upon, these stands or boxes are to be provided by each publication and clearly labelled with the name of the publication.
  6. It is the responsibility of each publication to maintain its stands or boxes in good order. Stands or boxes found in disrepair by the University of Toronto will be removed, replaced, or repaired by the publications, on notice from the University.
  7. It is the responsibility of each publication to collect and recycle outdated issues in the specially provided containers at 487 Spadina Ave. (call 416-978-7080 for more information) and, as part of the application procedure, each publication will outline how it plans to recycle its outdated issues (see point 2). The university’s recycling and garbage containers are not to be used for this purpose.
  8. Failure to conform to these principles, or persistent neglect or abuse of space privileges, will result in the suspension of these space privileges throughout the St. George campus.

Posters/flyers/signs

  1. Buildings: Organizations are requested to use public bulletin boards, which are located throughout campus buildings. Notices, advertisements, posters, flyers, or documents of any kind, will not be attached to any wall, door, window, column, washroom, building sign, garbage or recycling can inside any university building unless prior approval has been received from the property manager.
  2. Grounds: Approved postering kiosks are available throughout the campus and are cleaned off as necessary during the academic year. Notices should not exceed the size of four 8½” x 11″ (or one 17″ x 22″) poster on one kiosk. Notices should not obstruct other posters while they are current. For further information please contact the grounds manager.
  3. Notices, advertisements, posters, flyers or documents of any kind will not be posted on any tree, hedge, building, wall, door, window, lamp post, bench, telephone booth, pole, garbage can, recycling bin, building sign, utility box, mailbox, newspaper dispenser or fence on outdoor University property. Signs will not be planted on the grounds unless prior approval from the grounds manager has been received.
  4. Posters that are in violation of points 1, 2, and 3 will be removed or covered with a Notice of Violation, and the offending sponsors will be notified. Organizations that persistently post flyers improperly in non-approved spaces will be charged for labour and/or material costs related to their removal. The university may use the services of collection agencies for off-campus organizations and may suspend the use of university space privileges to internal groups, to enforce payment of costs.

Banners

  • Each group or individual wishing to install a banner will obtain written approval from the Capital Projects and Space Allocation Committee. The application will specify size, location, method and time of installation and removal. Internal banners, which are a cloth flag and/or series of posters joined, and/or a cloth sheet of 6’0” x 4’0” or less, may be hung in a designated area of a building. External banners which are more than 6’0” x 4’0” will be made of canvas, rip-stop nylon or standard banner trade material and will have a double thickness edge band with a minimum ½” diameter grommet every 24” along the top and bottom edge to allow tie-down cords to be inserted.
  • Maintenance, installation, and removal costs will be the responsibility of the group involved. Each banner must be removed within 48 hours of the conclusion of the event advertised. No screws, nails, or plugs of any kind will be installed on the building or structure, except under the direction of the appropriate property manager and by an approved trades person.

Commercial advertising

The University has many special revenue agreements and contracts with external advertising companies. Those who wish to install any permanent commercial advertising signs, posters, or flyers, must obtain approval from the vice-president, administration and human resources.